What does a File Clerk do?

The File Clerk is responsible for organizing and maintaining physical and digital files, ensuring efficient retrieval and storage of documents. This position reports to the Office Manager and works closely with various departments to support their file management needs. The File Clerk plays a crucial role in maintaining accurate records and facilitating smooth operations within the company.

Responsibilities of File Clerk

• Organize and maintain physical and digital filing systems
• Sort and categorize documents according to established procedures
• Retrieve and distribute files and documents as requested by staff members
• Ensure all files are properly labeled and stored in designated locations
• Perform regular audits to ensure accuracy and completeness of files
• Assist in the creation and implementation of file management policies and procedures
• Scan and digitize paper documents for electronic storage and retrieval
• Handle confidential and sensitive information with utmost discretion
• Provide support in locating and retrieving files for legal and regulatory purposes
• Collaborate with other departments to facilitate efficient file management processes