What is a Administrative Support Specialist doing? Job description and responsibilities

What does a Administrative Support Specialist do?

The Administrative Support Specialist is responsible for providing comprehensive administrative support to various departments within the company. This includes managing calendars, coordinating meetings, preparing reports, and handling correspondence. This position reports directly to the Director of Operations.

Responsibilities of Administrative Support Specialist

• Provide administrative support to the management team and other staff members.
• Manage and maintain calendars, schedule appointments, and coordinate meetings.
• Prepare and distribute correspondence, memos, and reports.
• Handle incoming and outgoing mail, emails, and phone calls.
• Maintain and update filing systems, databases, and records.
• Assist in the preparation of presentations, documents, and spreadsheets.
• Coordinate travel arrangements and accommodations for staff members.
• Order and maintain office supplies and equipment.
• Assist in the onboarding process of new employees.
• Perform general office duties such as photocopying, scanning, and faxing.